Hey Dolphin Families! 

Ready for our second Home Meet and LAST dual meet? You’ve done this before so the basic info should be pretty much the same but please read through it.

Set-Up Tonight: It has been a crazy, busy, stressful week so we will not be doing a potluck tonight. Set-up volunteers and coaches will be setting up at 7:00pm.

Volunteers: THANK YOU to everyone that has signed up! We are all set to go!

Head Timer Help: Our Head Timer will not be available at the end of the meet so if anyone is able to help put away the timers, that would be wonderful and much appreciated!

• Make sure each timer is turned off.
• Wrap cord around the timer.
• Put each timer into the corresponding spot in the box.
• Take the box into the swim room.

Parent Relay: The parents have had so much fun swimming relays at the end of the meet that we’re going to try it ourselves! I’ve created a Sign-Up genius for anyone that is interested.

https://www.signupgenius.com/go/10C054FABA92AA4F94-50191356-parent

So, stick around after the meet to watch the Coaches Relay and Parents Relay and cheer them on!

Arrive by:      6:15am

Warm-Ups:    6:30am

Meet Starts:   7:30am

PARKING: The 2 parking spots closest to the playground are RESERVED for VISTING PARENT REP & COACH. If you arrive before we get the pylons out, please don’t park in those 2 spots!

You can park anywhere in the neighborhood but please be courteous to our neighbors and don’t block any driveways. Also, do not park around the island entrance at Nome. You can also park at Polton Elementary. By road, it’s on the other side of the neighborhood but it’s a quick 6-minute walk through the greenbelt. I am attaching a map so that you can see where Polton is in relation to the pool. If you live in the Dam West and can walk, please do so that we can leave as much available parking as possible.

DAM WEST SEATING AREA: We will sit in the grassy area on the north side of the pool. It can get pretty crowded so please feel free to sit on the outside of the fence as well - wherever you are comfortable - although please stay on the north side of the pool – we need to be able to find your swimmer(s)! There is a tree with some shade but please bring your own tents or umbrellas for shade because the rest of that area is straight up sun! The lounge chairs will be put away so please bring your own chairs. Also, FYI, where the grass meets the concrete will become a wet, soggy marsh so you will definitely want a chair to sit there!

MEET CHECK-IN: There will be a check-in person and volunteer coordinator at the front gate to check you and your swimmer in. Please have your swimmer's events on their arm and their last name on their back written in sharpie. They can help you at check-in if you still need help.

MEET PROGRAM: Attached are the Meet Program, Individual Entry List and List of the Combined Events. I recommend printing out a copy of the Meet Program, highlighting your swimmers and marking it up with the combinations so you can follow along and see where we are and what’s coming up next.

A copy of the Meet Program will be posted on a giant white board hanging on the fence near our seating area. It will be facing inward towards the pool. It will not be marked up with the combinations.

RESULTS: Results will be posted on a white board hanging on the north fence, outside of the pool, facing the parking lot. Our meet manager will be posting results asap after the end of each event. (IE: They will post them after the last 15-18 event of each stroke.)

PLEASE CHECK YOUR RESULTS OFTEN!! Check your swimmer(s)’ times and make sure everything looks reasonable. You can compare their time to their seed time. If you have any questions about them, notify Coach Emilie or me, ASAP. Ideally, we want to respond to any issues within 30 minutes.

TIMERS: You will be asked to double check the swimmer’s name in your lane to ensure all swimmers are in the correct event, heat and lane. If the name is different, please write it down! This is especially critical when there are a lot of combined events. You can also help to remind swimmers to put their goggles on.

SHIFT CHANGE: The shift change will be after Event 48 – the end of backstroke. There will be an announcement for 2^nd shift so listen for that. If you are volunteering for 1^st shift, please don’t leave until your replacement shows up. If you are volunteering for 2^nd shift, please be ready to take over on time. You can show up early if you want to see what they’re doing before you take over.

INFORMATION MEETINGS: All information meetings will be held at 7:10 am- please listen for announcements for exact locations and times in case they change. All meetings are for BOTH SHIFTS so, regardless of your shift, please show up.

• S&T meeting at the Lifeguard stand in the Officials Area.
• ALL Timers (1^st and 2^nd shift) grassy area behind the officials
• Heating meeting in the heating area (the baby pool area.)

FLY-OVERS: Please remind your swimmer(s) that we will be doing fly-overs. What is a fly-over? It means at the end of the Freestyle, Butterfly, Breast and IM’s, the swimmers will stay in the water, close to the wall and to the side of the dive block. They should remain quiet and still while the next event begins. Once the next event has entered the pool the Referee will instruct them to exit the pool quickly. (Fly-overs are not used for Backstroke or Relays.)

TIMERS – this is another place you can help out – reminding them to wait quietly to the side and then making sure they get out quickly when it’s time.

HELP for 6 & UNDER FREE-STYLE RELAYS: The coaches do their best to help with the relays but the last set of 6 &Under relays (Events 81 & 82) come immediately after the 15-18 IM’s so many of our coaches are either preparing for their own event or in the pool so they are unavailable to get the relays put together and to help them. So, parents, feel free to help out if you see a need.

• Check with Heating to see if they’re missing any kiddos.
• Help get the right wrist bands on the right swimmer.
• Swimmers 1 & 3 should be behind the blocks.
• Swimmers 2 & 4 should be at the shallow end.
• Stay with the swimmers at the shallow end.
• When the race is ready to go, make sure swimmer 2 gets in and keeps their hand on the wall until swimmer 1 touches it.
• Same for swimmer 4, wait for swimmer 3 to touch.

CONCESSIONS: There will be breakfast burritos, pop tarts and mini packs of donuts for breakfast choices. There will be hot dogs and hamburgers available for lunch as well as lots of drinks and snacks. Cash is preferred and easiest but we do have the means to accept a credit card via Square. If your swimmer has Dolphin Dollars from this season or past seasons they can use them here. They are worth 25 cents each.

THEME: Barbie

CLEAN-UP: ANY help after the meet is GREATLY appreciated! I know we all want to go home after a long, hot meet but there are still things to be done.

• Everything needs to be put away.
• The lounge chairs need to be put back out on the deck.
• Trash needs to be picked up off the ground.

We always want to leave any pool area as nice, or nicer, than when we got there. (This goes for away meets too.) Please and Thank you!

PLAYGROUND: Children should never be there unattended.

BABY POOL: We know it is super tempting to play in the baby pool but please remind your swimmers and younger siblings that the baby pool is closed during meets.

DO NOT leave early before the end of the meet unless you first notify Coach Emilie. You must tell HER. Do not rely on someone else to pass along the message.

Contact Coach Emilie ASAP if for any reason your swimmer cannot make the meet! [email protected] or (970) 376-5362.

Where to find help:

Jessica Johnson can be found in the Heating Area.

Evelyn Carino can be found at the DJ Booth next to the bathrooms.

Toni can be found most often in the Officials area next to the lifeguard stand. If I’m not there, just wait. I’ll be back. 😊

OK, you made it to the end! That’s all for now but, as you know, I’m always thinking of more things so keep an eye on your email in case I forgot anything! We’ll see you bright and early tomorrow morning!

Go Dolphins!

Toni

303-579-8667